The 

Ohio  State  University 


PHYSICAL  PLANT 
Organization,  Regulations,  Reports,  Etc. 


November  7,  1912 


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The  Ohio  State  University 


PHYSICAL  PLANT 


THE  SECRETARY  OF  THE  BOARD  OF  TRUSTEES. 

A.  As  Secretary  of  the  Board  of  Trustees  his  duties  shall  be  as 
prescribed  in  the  Rules  and  Regulations  of  the  Board  of  Trus¬ 
tees,  and  in  all  these  matters  he  shall  be  responsible  to  the 
Board  of  Trustees. 

B.  As  Secretary  of  the  Physical  Plant  his  duties  shall  be  as  pre¬ 
scribed  below,  and  in  all  these  matters  he  shall  be  responsible 
to  the  President  of  the  University. 

The  duties  of  the  Secretary,  as  Secretary  of  the  Physical 
Plant,  shall  be  as  follows: 

1.  He  shall  receive  his  orders  and  instructions  from  the  Presi¬ 
dent. 

2.  He  shall  report  on  all  matters  direct  to  the  President. 

3.  In  the  absence  of  the  President,  the  responsibility  of  all 
matters  relating  to  the  Physical  Plant  shall  rest  with  the 
Secretary. 

The  Physical  Plant  shall  be  understood  to  cover  the  fol¬ 
lowing  : 

A —  The  Division  of  Architecture  and  Construction  and  its 
various  subdivisions,  as  outlined  in  the  rules  and  regu¬ 
lations  prescribed  for  this  division  and  its  subdivisions. 
B —  The  Division  of  Operation  and  Maintenance  and  its 
various  subdivisions,  as  outlined  in  the  rules  and  regu¬ 
lations  prescribed  for  this  division  and  its  subdivisions. 
C —  The  Subdivision  of  Receiving  Department  and  Stores,  as 
outlined  in  the  rules  and  regulations  prescribed  for  this 
subdivision. 

4.  He  shall  receive  all  recommendations  from  Heads  of  Divi¬ 
sions  for  appointment  or  dismissal  of  employees  in  their 
respective  divisions,  and  shall  transmit  them,  with  his 
written  approval  or  disapproval,  to  the  President  of  the 
University  for  his  consideration  and  action. 


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The  Ohio  State  University 


5.  He  shall  receive  all  reports,  of  whatever  nature,  from  the 
Heads  of  Divisions,  and  such  reports  as  should  be  called 

to  the  attention  of  the  President  shall  be  promptly  trans¬ 
mitted  to  the  President.  All  other  reports  shall  be  filed 
in  the  office  of  the  Secretary. 

6.  He  shall  submit  to  the  President  (on  Form  No.  347)  a 
weekly  report  on  the  condition  of  all  jobs  and  projects 
which  have  been  ordered  through  his  office,  said  report  to 
show  the  date  order  was  placed,  date  completed,  and  its 
actual  cost. 

7.  He  shall  keep  an  accurate  and  complete  cost  system  of  all 
repairs,  alterations  and  betterments  ordered  through  his 
office. 

DIVISION  OPERATION  AND  MAINTENANCE. 

SUPERINTENDENT  OF  BUILDINGS  AND  GROUNDS. 

In  Charge  of  Division  of  Operation  and  Maintenance. 

1.  The  Superintendent  of  Buildings  and  Grounds  shall  be  re¬ 
sponsible  to  the  President  of  the  University. 

2.  He  shall  receive  his  orders  and  instructions  from  the  President 
of  the  University  through  the  Secretary. 

3.  He  shall  report  on  all  matters  direct  to  the  Secretary. 

4.  In  the  absence  of  the  President,  he  shall  be  responsible  to  and 
receive  orders  from  the  Secretary. 

5.  He  shall  have  full  charge  of  and  be  responsible  for  the  Light, 
Heat  and  Power  Plant. 

The  Light,  Heat  and  Power  Plant  shall  be  understood  to 
cover  the  engine  rooms,  the  boiler  rooms,  the  coal  handling 
plant  (including  locomotive  crane),  the  railway  spur,  the  tun¬ 
nels,  all  gas  mains,  all  water  mains,  all  sewers,  all  conduits, 
all  overhead  lines,  and  the  distribution  of  the  various  services 
and  utilities  to  the  various  buildings. 

The  distribution  of  electric  current  for  lighting  covers  all 
wires,  conduits  and  apparatus  from  the  switchboard  to  and 
including  the  terminals  in  the  buildings  or  on  the  campus, 
which  terminals  are  understood  to  be  the  bulbs  or  lamps. 

The  distribution  of  hot  water  and  steam  for  heating  pur- 


Physical  Plant 


5 


poses,  covers  all  main  lines  from  boiler  room  and  engine  room 
to  and  including  the  terminals  in  the  various  buildings,  which 
terminals  are  understood  to  be  the  radiators  or  hot  blast  coils. 

The  distribution  of  gas  for  heating  purposes,  covers  all  main 
lines,  either  in  the  ground  or  tunnels,  to  and  including  the 
terminals  of  whatever  kind  in  the  various  buildings. 

The  distribution  of  power  covers  all  mains,  conduits  and 
apparatus  from  the  switchboard  to  and  including  the  various 
motors  wherever  located. 

The  distribution  of  compressed  air  from  the  Power  House 
to  the  various  buildings  served,  covers  all  piping  and  apparatus 
from  the  compressors  in  engine  room  to  and  including  the 
various  terminals. 

The  distribution  of  the  water  service  through  the  grounds, 
tunnels  and  buildings,  covers  all  mains,  branches  and  water 
piping,  and  all  fixtures  of  every  description  attached  to  the 
water  service  lines. 

6.  He  shall  be  responsible  for  the  general  condition  of  all  build¬ 
ings  located  on  the  University  grounds,  or  under  the  control 
of  the  Board  of  Trustees. 

The  general  condition  of  all  buildings  shall  be  understood 
to  cover: 

A —  Cleanliness; 

B —  Sanitary  condition; 

C — Structural  condition; 

D — Ventilation  and  temperature  conditions; 

E —  Fire  protection. 

The  condition  of  cleanliness  is  covered  by  the  duties  of 
the  Inspector  of  Janitors,  and  of  the  Janitors,  as  given  in  the 
detailed  rules  and  regulations  for  those  employees. 

The  sanitary  condition  of  the  buildings  covers  all  toilet 
rooms,  with  their  various  fixtures,  soil,  waste  and  vent  pipes, 
and  lockers. 

The  structural  condition  of  the  buildings  refers  to  the 
general  condition  of  the  buildings  as  to  repairs,  inside  or 
outside,  and  all  requests  for  repairs  of  whatever  kind  shall 
originate  in  the  office  of  the  Superintendent  of  Buildings,  and 
by  him  be  transmitted  to  the  Secretary. 


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The  Ohio  State  University 


The  ventilation  and  temperature  condition  of  the  buildings 
refers  to  the  enforcement  of  the  rules  and  regulations  as  pre¬ 
scribed  for  the  Janitors. 

The  police  and  night  watch  service  shall  be  as  detailed  in 
the  rules  and  regulations  of  those  employees. 

7.  He  shall  have  charge  of  and  be  responsible  for 

A —  The  execution  of  repairs,  betterments  or  alterations  to 
buildings,  as  have  been  regularly  ordered  by  the  Secretary. 

B —  The  construction  of  all  equipment  or  furniture,  as  has 
been  regularly  ordered  by  the  Secretary. 

8.  He  shall  have  charge  of  and  be  responsible  for  the  general 
condition  of  the  roads  and  grounds,  and  the  execution  of  all 
repairs  and  improvements  regularly  ordered  by  the  Secretary. 

He  shall  advise  with  the  Professor  of  Horticulture  as  to 
the  care  and  trimming  of  all  trees  and  shrubs. 

The  general  condition  of  roads  and  grounds  shall  be  under¬ 
stood  to  cover: 

A —  Roads  and  drives; 

B — Pavements  and  cinder  paths; 

C —  All  planting; 

D — Campus  (not  including  farm  lands). 

The  condition  of  roads  and  drives  covers  the  repair,  up¬ 
keep,  and  cleaning  of  existing  roads  and  drives. 

The  condition  of  pavements  and  cinder  paths  covers  the 
same  lines  as  prescribed  for  roads  and  drives. 

The  condition  of  planting  covers  the  care  of  all  trees, 
shrubs,  flowers  and  hedges  now  on  the  campus,  including  the 
University  woods.  It  also  covers  all  future  planting  as  may 
be  regularly  ordered. 

The  condition  of  the  campus  covers  the  general  upkeep 
of  the  grounds,  the  mowing  of  the  grass,  the  cleaning  of  the 
Spring  and  Lake,  the  removal  of  all  rubbish  from  the  grounds, 
also  the  removal  of  all  rubbish  and  refuse  from  the  buildings. 

9.  He  shall  be  responsible  for  the  police  and  night  watch  service. 

10.  He  shall  be  responsible  for  the  fire  protection. 

11.  In  order  to  properly  enforce  the  rules  and  regulations  pre- 


Physical  Plant 


7 


scribed  for  the  employees  in  the  division  of  Operation  and 
Maintenance,  the  Superintendent  of  Buildings  and  Grounds 
shall  have  power  to  transfer  employees  from  one  building  to 
another,  or  to  a  different  position  in  his  division;  he  shall 
also  have  power  to  recommend  to  the  Secretary  the  dismissal 
of  any  employee  of  the  division,  the  said  recommendation  to 
be  made  in  writing,  giving  cause  for  same. 

All  applications  for  employment  in  the  division  of  Opera¬ 
tion  and  Maintenance  shall  be  filed  in  the  office  of  the  Super¬ 
intendent  of  Buildings  and  Grounds,  and  when  a  vacancy 
occurs  and  a  new  appointment  is  necessary,  the  Superintendent  of 
Buildings  and  Grounds  shall  submit  his  recommendation  in 
writing  to  the  Secretary,  together  with  proper  credentials  of 
the  person  recommended. 

12.  The  list  of  employees  in  the  division  of  Operation  and  Main¬ 
tenance  shall  be  as  follows: 

Clerk  and  Time  Keeper. 

Subdivision  of  Power  Plant: 

A — Master  Mechanic; 

B —  Engineers; 

C — •  Firemen; 

D —  Blacksmith; 

E — Crane  Man; 

F — -Helpers  and  Wipers; 

G —  Ash  Wheelers; 

H —  Steam  Fitters; 

I —  Electricians. 

Subdivision  of  Buildings  and  Grounds: 

A — Assistant  Superintendent  of  Buildings  and  Grounds; 

B —  Carpenter; 

C —  Plumber; 

I) —  Painter; 

E —  Tinner; 

F —  Masons; 

G — Foreman  of  Campus; 

H — Campus  Men; 


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The  Ohio  State  University 


I —  Campus  Teamster; 

J —  Laborers. 

Subdivision  of  Police  and  Watchmen: 

A — Day  Policemen; 

B —  Night  Watchmen. 

Subdivision  of  Fire  Protection: 

A — In  charge  of  University  Plumber. 

Subdivision  of  Janitors: 

A —  Inspector  of  Janitors ; 

B —  J  anitors. 

SUBDIVISION  BUILDINGS  AND  GROUNDS. 

Assistant  Superintendent  of  Buildings  and  Grounds. 

1.  The  Assistant  Superintendent  of  Buildings  and  Grounds  shall 
be  responsible  to  the  Superintendent  of  Buildings  and  Grounds. 

2.  He  shall  receive  his  orders  and  instructions  from  the  Super¬ 
intendent  of  Buildings  and  Grounds. 

3.  He  shall  report  on  all  matters  direct  to  the  Superintendent  of 
Buildings  and  Grounds. 

4.  He  shall  have  charge  of  and  be  responsible  for  the  services 
of  the  following  employees:  Carpenters,  Plumbers,  Painters, 
Tinners,  Masons,  and  Foreman  of  the  Campus. 

5.  He  shall  see  that  orders  issued  by  the  Superintendent  of  Build¬ 
ings  and  Grounds  are  properly  distributed  and  promptly  exe¬ 
cuted. 

6.  He  shall  keep  the  Superintendent  of  Buildings  and  Grounds 
informed  as  to  the  progress  of  orders. 

7.  He  shall  perform  such  other  duties  as  may  be  assigned  from 
time  to  time  by  the  Superintendent  of  Buildings  and  Grounds. 

8.  In  the  absence  of  the  Superintendent  of  Buildings  and 

Grounds,  he  shall  receive  his  orders  from  and  report  to  the 
Secretary. 

9.  In  the  absence  of  the  Superintendent  of  Buildings  and 


Physical  Plant 


9 


Grounds,  the  Inspector  of  Janitors  shall  be  responsible  to 
and  receive  orders  from  the  Assistant  Superintendent  of 
Buildings  and  Grounds. 

University  Carpenters,  Painters,  Plumbers  and  Tinners. 

1.  University  Carpenters,  Painters,  Plumbers  and  Tinners  shall 
be  responsible  to  the  Assistant  Superintendent  of  Buildings 
and  Grounds. 

2.  They  shall  receive  all  of  their  orders  for  work  to  be  done  from 
the  Assistant  Superintendent  of  Buildings  and  Grounds. 

3.  They  shall  report  on  all  matters  driect  to  the  Assistant  Super¬ 
intendent  of  Buildings  and  Grounds. 

4.  They  shall  confine  their  work  to  orders  issued  by  the  Assist¬ 
ant  Superintendent  of  Buildings  and  Grounds. 

5.  They  shall  keep  an  accurate  account  of  all  time  spent  on  each 
job  ordered. 

6.  Each  employee  shall  make  up  his  own  time  check,  using  a 
separate  check  for  each  job. 

7.  They  shall  keep  an  accurate  account  of  all  material  used  on 
each  job. 

8.  Time  checks  shall  be  left  at  the  close  of  each  day’s  work 
with  the  University  Time  Keeper. 

9.  Requisitions  for  supplies  needed  shall  be  given  to  the  Assist¬ 
ant  Superintendent  of  Buildings  and  Grounds. 

10.  The  University  Plumber,  in  addition  to  his  regular  duties,  will 
inspect  all  fire  equipment,  as  designated  in  the  regulations  for 
Fire  Protection. 

Foreman  of  Campus. 

1.  The  Foreman  of  Campus  shall  be  responsible  to  the  Assistant 
Superintendent  of  Buildings  and  Grounds. 

2.  He  shall  receive  his  orders  and  instructions  from  and  report 
to  the  Assistant  Superintendent  of  Buildings  and  Grounds. 

3.  He  shall  have  charge  of  and  be  responsible  for  the  services 
of  the  following  employees:  Campus  Men,  Teamsters  and 
Laborers. 

4.  He  shall  see  that  orders  issued  by  the  Assistant  Superintendent 
of  Buildings  and  Grounds  are  promptly  executed. 


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The  Ohio  State  University 


5.  In  the  absence  of  the  Assistant  Superintendent  of  Buildings 
and  Grounds,  he  shall  receive  his  orders  from  and  report  to 
the  Superintendent  of  Buildings  and  Grounds. 

Campus  Men,  Teamsters  and  Laborers. 

1.  The  Campus  Men,  Teamsters  and  Laborers  shall  be  responsible 
to  the  Foreman  of  the  Campus. 

2.  They  shall  receive  their  orders  and  instructions  from  the 
Foreman  of  the  Campus. 

3.  They  shall  confine  their  work  to  the  orders  assigned  to  them 
by  the  Foreman  of  the  Campus. 

4.  They  shall  hand  in  their  time  checks  each  night  to  the  Uni¬ 
versity  Time  Keeper. 

5.  The  Teamster  shall  follow  the  schedule  as  prescribed  by  the 
Assistant  Superintendent  of  Buildings  and  Grounds  for  the 
daily  collection  of  refuse  and  rubbish  from  the  buildings  and 
grounds,  and  shall  haul  the  same  to  such  places  as  may  be 
designated. 

SUBDIVISION  JANITOR  SERVICE. 

Inspector  of  Janitors. 

1.  The  Inspector  of  Janitors  shall  be  responsible  to  the  Super¬ 
intendent  of  Buildings  and  Grounds. 

2.  He  shall  receive  his  orders  and  instructions  from  the  Super¬ 
intendent  of  Buildings  and  Grounds. 

3.  He  shall  report  on  all  matters  direct  to  the  Superintendent  of 
Buildings  and  Grounds. 

4.  He  shall  satisfy  himself  that  all  Janitors  are  on  duty  each  day 
during  the  hours  to  which  they  have  been  assigned. 

5.  He  shall  report  at  once  all  repairs  needed,  to  the  Superin¬ 
tendent  of  Buildings  and  Grounds. 

6.  He  shall  thoroughly  inspect  each  building  at  least  twice  each 
week. 

7.  He  shall  report  to  the  Superintendent  of  Buildings  and  Grounds 
at  the  end  of  each  inspection  trip  (Form  No.  345). 


A — The  buildings  inspected; 


Physical  Plant 


11 


B —  Their  condition  as  to  cleanliness; 

C —  As  to  the  manner  in  which  the  several  janitors  are 
carrying  out  their  instructions. 

8.  He  shall  also  perform  any  other  duties  which  may  be  assigned 
from  time  to  time  by  the  Superintendent  of  Buildings  and 

Grounds. 

9.  In  the  absence  of  the  Superintendent  of  Buildings  and 
Grounds,  he  shall  be  responsible  to  and  receive  his  orders  from 
the  Assistant  Superintendent  of  Buildings  and  Grounds. 

Janitors. 

1.  Each  Janitor  shall  report  for  duty  at  7:00  A.  M.  and  remain 
on  duty  until  5:00  P.  M.,  with  a  reasonable  length  of  time 
allowed  for  luncheon  (which  will  be  arranged  by  the  Super¬ 
intendent  of  Buildings  and  Grounds).  Janitors  will  not  leave 
their  buildings  during  the  day  except  as  it  is  necessary  to  do 
so  in  the  proper  discharge  of  their  duties;  and  shall  not  leave 
the  grounds  without  permission  of  the  Superintendent  of 
Buildings  and  Grounds. 

2.  Janitors  are  responsible  to  the  Superintendent  of  Buildings 
and  Grounds,  and  will  receive  their  specific  instructions  from 
the  Superintendent  of  Buildings  and  Grounds  through  the 
Inspector  of  Janitors. 

3.  Janitors  will  be  held  responsible  for  keeping  their  buildings 
in  clean,  presentable  condition,  and  for  the  performance  of 
such  duties  as  are  ordinarily  assigned  to  janitors,  which  duties 
are  more  particularly  described  as  follows: 

A — •  To  see  that  each  room  in  his  building  is  thoroughly  cleaned 
each  day. 

B — In  winter  time  the  Janitor  shall  clean  the  snow  from  the 
steps  and  the  immediate  approaches  to  the  various  en¬ 
trances  of  the  building. 

C — •  At  all  times  of  the  year  he  shall  see  that  the  steps,  porches 
and  immediate  approaches  to  his  building  are  clean. 

D —  The  windows  in  the  buildings  shall  be  kept  as  clean  as 
it  is  possible  to  keep  them  under  weather  conditions. 
Special  orders  will  be  issued  from  time  to  time  by  the 


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The  Ohio  State  University 


Superintendent  of  Buildings  and  Grounds  covering  this 
matter. 

E — All  halls  shall  be  thoroughly  mopped  at  least  once  each 
week  (using  a  germicidal  solution  which  will  be  provided), 
or  more  often  if  directed. 

F — All  class  room  floors  shall  be  thoroughly  mopped  at  least 
once  a  month,  using  germicidal  solution. 

G —  All  base  boards  in  halls  shall  be  thoroughly  washed  once 
a  week,  and  base  boards  in  recitation  rooms  shall  be  thor¬ 
oughly  washed  once  a  month,  using  germicidal  solution. 

H —  The  walls  shall  be  cleaned  down  at  least  once  each  month 
in  all  halls,  lecture  room  and  laboratories. 

I —  Each  blackboard  shall  be  washed  once  each  week  with  a 
clean  rag  and  cold  water,  unless  ordered  to  contrary  by 
notice  on  the  board. 

J  — Each  floor  shall  be  swept  daily,  first  having  been  sprinkled 
with  an  approved  no-dust  preparation  which  will  be  pro¬ 
vided. 

K —  After  sweeping,  all  chairs  and  furniture  in  the  room  shall 
be  carefully  dusted  with  cheese-cloth. 

L —  The  tablet  arms  of  class  room  chairs  shall  be  washed 
thoroughly  four  times  each  year,  using  germicidal  solution 
in  the  water. 

M —  All  lavatories,  water-closets,  bowls  and  urinals  shall  be 
thoroughly  cleaned  each  day  with  a  germicidal  solution. 
All  water-closet  partitions  shall  be  thoroughly  cleaned 
once  each  week. 

N —  All  offices  shall  be  thoroughly  cleaned  each  day,  floor 
mopped  weekly,  and  the  windows  cleaned  as  often  as  is 
necessary,  or  the  weather  will  permit. 

O —  If  the  outside  temperature  will  permit,  Janitors  shall,  on 
coming  on  duty  in  the  morning,  open  the  outside  doors  and 
enough  windows  to  cause  a  circulation  of  fresh  air  through 
the  building. 

P — At  least  once  during  the  morning,  noon,  and  at  2:00  P.  M., 
the  doors  and  windows  are  to  be  opened  as  in  previous 
section. 

Q — During  the  winter  season,  Janitors  will  be  expected  to 


Physical  Plant 


13 


observe  the  thermometers  in  the  various  rooms  in  the 
building  several  times  each  day  and  shall  keep  the  tem¬ 
perature  at  or  as  near  70°  as  is  possible. 

E —  Each  J anitor  shall  keep  the  copper  sign  on  the  front  of 
his  building  brightly  polished,  being  careful  to  keep  the 
cleaning  substance  from  the  brick  work. 

S — Each  Janitor  will  carefully  drain  all  acids  from  jars  before 
emptying  the  contents  in  the  containers  provided. 

T — Janitors  shall  not  burn  waste  paper,  boxes  or  other  refuse 
in  or  about  the  building,  but  shall  deposit  the  same  daily 
in  containers  provided  for  that  purpose.  The  refuse  will 
be  collected  by  the  wagon  each  morning. 

U —  All  Janitors  shall  leave  their  keys  in  the  key  closet,  before 
leaving  the  building  in  the  evening. 

V —  All  requests  for  supplies  shall  be  given  to  the  Inspector 
when  he  visits  the  building. 

W — Janitors  shall  wear,  while  on  duty,  the  regulation  cap, 
badge  and  uniform  provided  by  the  University. 

X — •  Janitors  shall  also  perform  any  other  duties  which  may 
be  assigned  from  time  to  time  by  the  Superintendent  of 
Buildings  and  Grounds. 

Elevator  Men. 

1.  The  Elevator  Men  shall  be  responsible  to  the  Inspector  of 
Janitors. 

2.  They  shall  receive  their  orders  and  instructions  from  the 
Inspector  of  Janitors,  and  shall  report  on  all  matters  to  the 
Inspector  of  Janitors. 

3.  The  Elevator  Man  shall  have  charge  of  the  elevator  to  which 
he  has  been  assigned. 

4.  He  shall  keep  the  elevator  machinery  and  cables  thoroughly 
oiled,  the  cab  clean,  and  shall  advise  the  Inspector  of  Janitors 
of  all  repairs  needed  for  his  elevator. 

5.  He  shall  handle  his  elevator  carefully,  at  all  times  looking  to 
the  safety  and  welfare  of  his  passengers. 

6.  Before  leaving  at  the  close  of  the  day’s  work,  he  shall  see 
that  the  main  switch  to  the  motor  is  open  and  that  everything 
about  the  elevator  is  left  in  a  safe  condition. 


14 


The  Ohio  State  University 


Day  Policemen  and  Night  Watchmen. 

1.  The  Day  Policemen  and  Night  Watchmen  shall  be  responsible 
to  the  Superintendent  of  Buildings  and  Grounds. 

2.  They  shall  receive  their  orders  and  instructions  from  the 
Superintendent  of  Buildings  and  Grounds. 

3.  They  shall  report  on  all  matters  direct  to  the  Superintendent 
of  Buildings  and  Grounds. 

4.  In  cases  of  emergency,  requiring  immediate  action,  they  shall 
report  to  the  quickest  available  officer  of  the  University. 

5.  They  shall  patrol  the  buildings  and  grounds  in  accordance 
with  schedule  prescribed  by  the  Superintendent  of  Buildings 
and  Grounds.  In  cases  of  inability  to  follow  the  regular 
schedule,  the  cause  of  such  inability  shall  be  reported  to  the 
Superintendent  of  Buildings  and  Grounds  at  the  first  oppor¬ 
tunity. 

6.  They  shall  arrest  or  take  into  custody  any  person  or  persons 
violating  any  of  the  rules  of  the  Board  of  Trustees,  of  the  City 
Ordinances,  or  of  the  State  laws. 

7.  They  shall  make  record  of  the  name  and  address  of  each  per¬ 
son  taken  into  custody  or  arrested,  the  same  to  be  filed,  together 
with  a  brief  of  the  circumstances  relating  thereto,  with  the 
Superintendent  of  Buildings  and  Grounds. 

8.  They  shall  perform  such  other  duties  as  may  be  assigned  from 
time  to  time  by  the  Superintendent  of  Buildings  and  Grounds. 

9.  They  shall  at  all  times  be  on  the  lookout  for  fire,  and  when 
passing  through  buildings  shall  be  on  the  lookout  for  burst 
water  or  steam  pipes.  In  case  of  fire  the  city  alarm  shall  be 
promptly  turned  in,  and  the  officers  of  the  University  notified 
by  telephone.  In  case  of  burst  water  pipes  during  the  day, 
report  to  the  Superintendent  of  Buildings  and  Grounds,  and 
at  night  to  the  Engineer  in  charge  at  the  Power  House. 

SUBDIVISION— FIRE  PROTECTION. 

1.  The  system  of  Fire  protection  at  the  University  shall  cover  all 
fire  hose,  stand  pipes,  fire  extinguishers,  fire  cisterns  and  hy¬ 
drants  connected  to  water  mains. 

2.  It  shall  be  the  duty  of  the  Superintendent  of  Buildings  and 
Grounds  to  see  that  the  equipment  as  listed  in  Section  1  is  at 


Physical  Plant 


15 


all  times  in  proper  working  condition.  To  this  end  inspection 
of  all  such  equipment  shall  be  made  at  stated  periods  by  the 
University  Plumber,  acting  under  the  direction  of  the  Super¬ 
intendent  of  Buildings  and  Grounds. 

3.  All  fire  hose  shall  be  tested  twice  each  year,  in  May  and 
November.  All  stand  pipes,  valves  and  hose  racks  shall  be 
thoroughly  inspected  at  the  same  time. 

4.  All  fire  extinguishers  not  of  the  Seagrave  Model  type,  shall 
be  fully  recharged  once  each  year,  in  the  month  of  May. 

5.  All  Seagrave  Models  shall  have  a  new  soda  charge  once  each 
year,  in  the  month  of  May. 

6.  At  the  time  extinguishers  are  recharged,  an  examination  of 
the  hose,  nozzle  and  case  shall  also  be  made. 

7.  An  annual  inspection  of  the  general  condition  of  fire  cisterns 
shall  also  be  made. 

During  the  winter  season,  the  covers  of  fire  cisterns  and 
covers  of  valve  boxes  shall  be  cleared  of  snow  and  properly 
salted  whenever  weather  conditions  demand. 

8.  Fire  hydrants  shall  be  regularly  inspected,  during  the  winter 
season,  to  observe  any  leaks,  and  if  water  is  found,  it  must 
be  pumped  out  at  once,  and  if  on  second  inspection,  the  same 
quantity  of  water  is  found,  this  fact  should  be  reported 
promptly  to  the  Water  Works  Department. 

9.  The  large  wheeled  extinguisher  shall  always  be  kept  in  the 
place  provided  for  it,  and  shall  be  readily  and  easily  accessible. 

10.  In  making  reports  on  inspections  as  above  ordered,  the 
Plumber  shall  use  Form  No.  361,  which  report  shall  be  filed 
with  the  Superintendent  of  Buildings  and  Grounds. 

11.  The  Superintendent  of  Buildings  and  Grounds  shall  transmit 
to  the  Secretary  a  summary  of  the  inspection  reports  as  made 
by  the  University  Plumber,  using  Form  No.  362. 

12.  The  Inspector  of  Janitors,  in  his  bi-weekly  inspection  of  each 
building,  shall  satisfy  himself  that  all  fire  extinguishers  are 
in  place  and  that  all  fire  hose  is  properly  racked  or  reeled. 

If  any  of  the  equipment  is  found  to  be  out  of  place  or  in 
need  of  attention,  he  shall  report  the  fact  at  once  to  the 
Superintendent  of  Buildings  and  Grounds. 


16 


The  Ohio  State  University 


SUBDIVISION— POWER  PLANT. 

Master  Mechanic. 

1.  The  Master  Mechanic  shall  be  responsible  to  the  Superin¬ 
tendent  of  Buildings  and  Grounds. 

2.  He  shall  receive  his  orders  and  instructinons  from  the  Super¬ 
intendent  of  Buildings  and  Grounds. 

3.  He  shall  report  on  all  matters  direct  to  the  Superintendent 
of  Buildings  and  Grounds. 

4.  He  shall  have  charge  of  and  be  responsible  for  the  services 
of  the  following  employees:  Electricians,  Steam-fitters,  Black¬ 
smith,  Engineers,  Firemen,  Crane  Man,  Helpers  and  Wipers. 

5.  He  shall  see  that  orders  issued  by  the  Superintendent  of 
Buildings  and  Grounds  are  properly  distributed  and  promptly 

executed. 

6.  He  shall  keep  the  Superintendent  of  Buildings  and  Grounds 
informed  as  to  the  progress  of  orders. 

7.  He  shall  perform  such  other  duties  as  may  be  assigned  from 
time  to  time  by  the  Superintendent  of  Buildings  and  Grounds. 

8.  In  the  absence  of  the  Superintendent  of  Buildings  and 
Grounds,  he  shall  receive  his  orders  from  and  report  to  the 
Secretary. 

Electricians,  Steam  Fitters  and  Blacksmith. 

1.  The  Electricians,  Steam-fitters  and  Blacksmith  shall  be  respon¬ 
sible  to  the  Master  Mechanic. 

2.  They  shall  receive  their  orders  from  the  Master  Mechanic. 

3.  They  shall  report  on  all  matters  direct  to  the  Master  Mechanic. 

4.  In  the  absence  of  the  Master  Mechanic,  they  shall  receive 
their  orders  from  and  report  to  the  Superintendent  of  Build¬ 
ings  and  Grounds. 

5.  They  shall  confine  their  work  to  orders  issued  by  the  Master 
Mechanic. 

6.  They  shall  keep  an  accurate  account  of  all  time  and  material 
used  on  each  job. 

7.  Each  employee  will  make  up  his  own  time  check,  using  a  sepa¬ 
rate  check  for  each  job. 


Physical  Plant 


17 


8.  Time  checks  shall  be  left  at  the  close  of  each  day’s  work  with 
the  University  Time  Keeper. 

9.  Requisitions  for  supplies  needed  shall  be  given  to  the  Master 
Mechanic. 


Engineers. 

1.  The  Engineers  shall  be  responsible  to  the  Master  Mechanic. 

2.  They  shall  receive  their  orders  and  instructions  from  the  Mas¬ 
ter  Mechanic. 

3.  They  shall  report  on  all  matters  to  the  Master  Mechanic. 

4.  They  shall  confine  themselves  to  the  duties  assigned  to  them 
by  the  Master  Mechanic. 

5.  In  the  absence  of  the  Master  Mechanic,  they  shall  be  respon¬ 
sible  to  and  receive  their  orders  from  the  Superintendent  of 
Buildings  and  Grounds. 

6.  The  Engineer  on  watch  shall  be  in  charge  of  and  be  responsible 
for  all  machinery  in  the  engine  room  and  in  the  pump  room, 
and  at  night  shall  have  supervision  over  the  firemen  and 
helpers. 

7.  The  Engineers  shall  perform  such  other  duties  as  may  be 
assigned  from  time  to  time  by  the  Master  Mechanic. 

Firemen. 

1.  The  Firemen  shall  be  responsible  to  the  Master  Mechanic. 

2.  They  shall  receive  orders  and  instructions  from  the  Master 
Mechanic. 

3.  They  shall  report  on  all  matters  to  the  Master  Mechanic. 

4.  They  shall  confine  themselves  to  the  duties  assigned  to  them 
by  the  Master  Mechanic. 

5.  In  the  absence  of  the  Master  Mechanic,  they  shall  be  respon¬ 
sible  to  and  receive  their  orders  from  the  Superintendent  of 
Buildings  and  Grounds. 

6.  The  Firemen  on  watch  at  night  shall  report  to  the  Engineer 
on  watch  and  take  instructions  from  him. 

7.  The  Firemen  shall  perform  such  other  duties  as  may  be 
assigned  from  time  to  time  by  the  MasteT  Mechanic. 


18 


The  Ohio  State  University 


Crane  Man. 

1.  The  Crane  Man  shall  be  responsible  to  the  Master  Mechanic. 

2.  He  shall  receive  his  orders  and  instructions  from  the  Master 
Mechanic. 

3.  He  shall  report  on  all  matters  to  the  Master  Mechanic. 

4.  He  shall  confine  himself  to  the  duties  assigned  to  him  by  the 
Master  Mechanic. 

5.  In  the  absence  of  the  Master  Mechanic,  he  shall  be  responsible 
to  and  receive  orders  from  the  Superintendent  of  Buildings 
and  Grounds. 

6.  He  shall  be  responsible  for  the  operation  and  maintenance 
of  th  crane  and  see  that  all  switches,  crossings  and  frogs  of 
the  railroad  are  cleared  of  ice,  snow  or  dirt. 

7.  The  Crane  Man  shall  perform  such  other  duties  as  may  be 
assigned  from  time  to  time  by  the  Master  Mechanic. 

Helpers  and  Wipers. 

1.  The  Helpers  and  Wipers  shall  be  responsible  to  the  Master 
Mechanic. 

2.  They  shall  receive  orders  and  instructions  from  the  Master 
Mechanic. 

3.  They  shall  report  on  all  matters  to  the  Master  Mechanic. 

4.  They  shall  confine  themselves  to  the  duties  assigned  to  them 
by  the  Master  Mechanic. 

5.  In  the  absence  of  the  Master  Mechanic,  they  shall  be  respon¬ 
sible  to  and  receive  their  orders  from  the  Superintendent  of 
Buildings  and  Grounds. 

6.  The  Helpers  and  Wipers  on  duty  at  night  shall  report  to  the 
Engineer  on  watch,  and  take  instructions  from  him. 

7.  They  shall  perform  such  other  duties  as  may  be  assigned  from 
time  to  time  by  the  Master  Mechanics. 

DIVISION  OF  ARCHITECTURE  AND  NEW  CONSTRUCTION. 

The  University  Architect. 

In  Charge  of  the  Division  of  Rrichitecture  and  New  Construction. 

1.  The  University  Architect  shall  be  responsible  to  the  President 
of  the  University. 


Physical  Plant 


19 


2.  He  shall  receive  his  orders  and  instructions  from  the  President 
through  the  Secretary. 

3.  He  shall  report  on  all  matters  direct  to  the  Secretary. 

4.  In  the  absence  of  the  President,  the  University  Architect 
shall  be  responsible  to  and  receive  orders  from  the  Secretary. 

5.  The  University  Architect  shall  have  charge  of  and  be  respon¬ 
sible  for: 

A —  The  preparation  of  plans,  specifications  and  estimates  of 
all  new  buildings,  and  the  supervision  of  the  construction 
of  the  same. 

B —  The  preparation  of  plans,  specifications  and  estimates  of 
all  repairs,  betterments,  or  alterations  which  shall  need 
plans  and  specifications  to  intelligently  and  efficiently 
carry  them  out. 

He  shall  have  supervision  of  all  work  coming  under  this 
head  which  shall  have  been  let  by  contract. 

C —  The  preparation  of  plans,  specifications  and  estimates  of 
all  furniture  and  equipment,  which  the  Secretary  may 
order  from  time  to  time. 

D —  In  the  preparation  of  plans  and  specifications  for  better¬ 
ments  or  alterations  of  buildings,  or  for  furniture  or  equip¬ 
ment,  as  have  been  regularly  ordered  by  the  Secretary,  the 
University  Architect  shall  make  detailed  drawings  cover¬ 
ing  the  work  in  hand,  together  with  explicit  specifications 
which  shall  describe  the  method  of  carrying  on  the  work 
and  of  the  various  materials  to  be  used. 

6.  He  shall  have  the  right  to  inspect  the  execution  of  any  or  all 
work  in  process  of  construction,  for  which  he  has  prepared  the 
plans  and  specifications,  and  which  work  is  being  done  by  the 
University  employees. 

If  said  plans  and  specifications  are  not  being  properly  exe¬ 
cuted,  he  shall  report  his  findings  in  writing  to  the  Superin¬ 
tendent  of  Buildings,  sending  a  copy  thereof  to  the  Secretary. 

7.  When  requested,  the  University  Architect  will  advise  with 
the  Superintendent  of  Buildings  as  to: 

1st — The  advisability  of  making  any  repair  or  betterment; 

2nd — The  execution  of  necessary  repairs  or  betterments  about 

buildings; 


20 


The  Ohio  State  University 


3rd — Safety  of  any  building. 

8.  Before  the  location  of  any  building,  tunnel,  sewer  or  eonduit 
is  made,  the  Superintendent  of  Buildings  and  Grounds  shall 
be  advised,  in  order  that  he  may  know  in  advance  what  dis¬ 
position  to  make  of  any  planting  which  might  be  on  the  site, 
or  lines  to  be  excavated,  and  what  disposition  to  make  of  all 
excess  dirt. 

9.  The  University  Architect,  in  conjunction  with  the  Professor 
of  Horticulture,  shall  prepare  such  planting  schemes  for  the 
campus  as  may  be  regularly  ordered. 

He  shall  also  prepare  plans  and  specifications  for  new  walks 
and  roads. 

10.  Before  preparing  any  new  planting  schemes,  the  University 
Architect  shall  consult  the  Chief  Engineer,  so  as  to  avoid 
planting  objectionable  trees,  etc.,  directly  over  any  service 
lines,  tunnels  or  sewers. 

11.  The  University  Architect  shall  make  a  thorough  inspection  of 
each  building  on  the  campus  once  during  each  fiscal  year,  and 
shall  submit  a  written  report  on  his  findings  to  the  Secretary; 
a  copy  of  said  report  shall  at  the  same  time  be  sent  to  the 
Superintendent  of  Buildings. 

12.  In  order  to  properly  enforce  the  rules  and  regulations  for  the 
employees  for  the  Division  of  Architecture  and  New  Construc¬ 
tion,  the  University  Architect  shall  have  power  to  transfer  em¬ 
ployees  from  one  position  to  another  in  his  division;  he  shall 
also  have  power  to  recommend  to  the  Secretary  the  dismissal 
of  any  employee  of  the  division,  the  said  recommendation  to 
be  in  writing,  giving  cause  for  same. 

All  applications  for  employment  in  the  Division  of  Archi¬ 
tecture  and  New  Construction  shall  be  filed  in  the  office  of 
the  University  Architect,  and  when  a  vacancy  occurs  and  a 
new  appointment  is  necessary,  the  University  Architect  shall 
submit  his  recommendation  to  the  Secretary,  together  with 
proper  credentials  of  the  person  recommended. 

13.  The  list  of  employees  in  the  Division  of  Architecture  and  New 
Construction  shall  be  as  follows: 

A — Chief  Draftsman; 

B — Clerk  of  Works; 

C —  Draftsmen; 


Physical  Plant 


D —  Tracers; 

E —  Stenographer. 


21 


Receiving  Department. 

1.  The  Receiving  Department  and  Stores  will  be  in  charge  of  the 
Receiving  Clerk. 

2.  The  Receiving  Clerk  shall  be  responsible  to  the  Secretary. 

3.  He  shall  receive  his  orders  and  instructions  from  the  Secre¬ 
tary,  and  shall  report  on  all  matters  direct  to  the  Secretary. 

4.  Two  stores  shall  be  maintained:  the  one  in  the  Chemistry 
Building,  and  known  as  Store  No.  1,  to  handle  exclusively 
laboratory  supplies  or  supplies  for  educational  purposes.  All 
other  supplies,  such  as  stationery,  cleaning  supplies,  hardware, 
lumber,  pipe,  fittings,  lamps,  electrical  supplies,  etc.,  shall  be 
kept  in  Store  No.  2. 

The  amount  and  kind  of  stock  to  be  carried  on  hand  shall 
be  determined  by  the  Purchasing  Agent  and  the  Receiving 
Clerk  from  an  examination  of  the  records.  Wherever  condi¬ 
tions  warrant,  purchases  shall  be  made  in  such  quantities  as  to 
secure  best  jobbers'  prices. 

5.  All  articles  purchased  by  the  University  shall  be  delivered  to 
the  Receiving  Department. 

6.  All  express  and  freight  shall  be  delivered  to  the  Receiving 
Department. 

7.  All  packages  (except  books  for  the  library)  shall  be  promptly 
opened  by  the  Receiving  Clerk  and  each  item  shall  be  checked 
as  to  quantity  and  quality  with  the  copy  of  the  order  received 
from  the  Purchasing  Department. 

Before  certifying  to  the  receipt  of  goods  as  to  quality  the 
Receiving  Clerk  shall  satisfy  himself  that  the  articles  received 
are  as  specified  on  the  order,  and  when  necessary,  shall  con¬ 
sult  the  party  making  requisition;  or  shall  submit  the  articles 
to  tests  or  analyses. 

8.  In  checking  goods  the  special  Form  No.  355  shall  be  used, 
which  form,  as  soon  as  certified  to,  shall  be  promptly  sent  to 
the  Secretary's  office. 

9.  After  goods  have  been  accepted  by  the  Receiving  Clerk  they 
shall  be  delivered  promptly  to  the  department  making  requisi- 


22 


The  Ohio  State  University 


tion;  or,  if  ordered  for  stores,  they  shall  be  placed  promptly 
in  their  respective  locations  in  stock,  and  the  Store  Clerk  shall 
make  proper  entries  on  the  stock  ledger  cards — Form  No.  356. 

10.  Persons  expecting  donations  to  the  University  from  any  source, 
should  advise  the  Receiving  Clerk  at  once,  in  order  that  proper 
delivery  of  the  gift  may  be  made  after  its  receipt  by  the 
Receiving  Clerk. 

11.  When  a  consignment  of  goods  is  received  and  cannot  be 
accepted,  the  receiving  Clerk  shall  notify  the  Purchasing 
Agent  at  once,  using  Form  No.  360  and  giving  the  reasons 
therefor. 

12.  All  shortages  in  packages  shall  be  called  to  the  attention  of 
the  Purchasing  Agent  on  Form  No.  358. 

13.  In  case  of  shortage  in  number  of  packages  received  from 
transportation  companies,  the  Receiving  Clerk  shall  so  note  on 
the  delivery  sheet,  and  he  shall  follow  up  the  shortage  at  once 
by  tracer. 

14.  The  Receiving  Clerk  shall  be  supplied  with  a  copy  of  each  order 
issued  by  the  Purchasing  Agent,  on  which  shall  be  stated 
the  approximate  date  for  delivery. 

15.  The  Receiving  Clerk  shall  note  the  time  of  completion  of 
orders,  and  in  cases  where  delivery  is  not  being  made  as  per 
schedule,  he  shall  advise  the  Purchasing  Agent. 

16.  Goods  will  be  issued  from  the  stores  only  on  properly  signed 
orders — Form  No.  359.  After  the  order  has  been  filled,  the 
item  shall  be  properly  entered  on  the  stock  card. 

17.  Filled  order  blanks — Form  No.  359 — shall  be  sent  to  the  Sec¬ 
tary's  office  daily. 

18.  The  stock  cards — Form  No.  356 — shall  be  a  perpetual  inventory 
and  shall  show  at  all  times  the  amount  of  stock  on  hand;  the 
amount  sold  and  to  what  department  or  job;  the  selling  price 
per  unit,  and  the  location  of  the  item  in  the  stores. 

19.  All  discarded  valves,  fittings  or  articles  made  of  copper,  brass 
or  lead,  shall  be  turned  into  the  stores  for  immediate  credit  as 
soon  as  the  repair  job  is  completed.  All  worn  or  old  material, 
such  as  hardware,  lumber,  iron  pipe  and  fittings,  doors,  casings, 
etc.,  as  well  as  old  or  worn  equipment  or  apparatus,  shall  be 
sent  to  the  stores  and  there  listed  by  the  Receiving  Clerk.  A 
copy  of  these  lists  shall  be  sent  to  the  heads  of  departments, 


Physical  Plant 


23 


in  order  that  all  may  have  an  opportunity  to  have  the  articles, 
if  needed,  transferred  to  their  department  for  use. 

If  no  demand  is  found  for  any  of  the  items,  then  the  Re¬ 
ceiving  Clerk,  upon  the  approval  of  the  Secretary,  shall  scrap 
such  material  or  equipment  and  sell  the  same,  the  proceeds 
to  go  to  the  credit  of  the  department  from  which  the  item 
came. 

20.  Excess  material  purchased  from  the  stores  and  not  needed 
in  the  job,  or  defective  material  purchased,  shall  be  returned 
to  the  stores,  and  proper  credit  will  be  given  for  such  returns. 

Credit  slips — Form  No.  357 — must  be  sent  to  the  Secre¬ 
tary’s  office  daily. 

21.  The  employees  of  the  Receiving  Department  shall  be  respons¬ 
ible  to  the  Receiving  Clerk. 

The  employees  shall  be: 


A — -In  Store  No.  1: 

1.  Store-keeper; 

2.  Assistant; 

3.  Book-keeper. 

B — In  Store  No.  2: 

1.  Checking  Clerk; 

2.  Delivery  man; 

3.  Store  clerk. 

A  porter  to  divide  his  time  between  both  stores. 


REGULATIONS  GOVERNING  THE  DAILY  TIME  OF 


EMPLOYEES. 


A.  The  registering  Time.  Clock  located  in  the  office  of  the  Super¬ 
intendent  of  Buildings  and  Grounds  is  to  be  used  by  the 
following  employees: 


1.  Inspector  of  Janitors 

2.  Janitors 

3.  Plumbers 

4.  Steam  Fitters 

5.  Electricians 

6.  Carpenters 

7.  Painters 

8.  Blacksmith 

9.  Tinners 


10.  Cranemen 

11.  Wipers  and  Helpers 

12.  Ashmen 

13.  Engineers 

14.  Firemen 

15.  Campus  men 

16.  Special  Mechanics  and 


Laborers 


24 


The  Ohio  State  University 


B.  Each  employee  shall  register  in,  in  ample  time  to  be  at  the 
place  designated  for  his  day’s  work  at  the  hour  prescribed  for 
each  employee,  and  work  shall  start  promptly  at  said  hour. 

C.  Employees  will  be  expected  to  work  full  hours  and  not  leave 
their  place  of  work  before  the  hour  for  quitting,  as  stated  in 
the  above  mentioned  regulations. 

D.  Employees  desiring  to  be  absent  any  part  of  the  day,  shall 
first  secure  permission  from  the  head  of  the  division,  and  shall 
register  accordingly. 

E.  Employees  will  be  required  to  observe  exactness  in  taking  the 
noon  hour,  the  same  as  in  beginning  and  ending  the  day’s 
work. 

F.  Each  employee  shall  ring  in  his  own  time,  and  no  employee 
will  be  permitted  to  ring  time  of  any  other  employee. 


CONTENTS 


Page 

Diagram  of  Organization  .  2 

Secretary  Board  of  Trustees  . 3 

Superintendent  Buildings  and  Grounds  .  4 

Assistant  Superintendent  Buildings  and  Grounds  .  8 

Carpenters,  Painters,  Plumbers,  Tinners  .  9 

Foreman  of  Campus  . 9 

Campus  Men,  Teamsters  and  Laborers  . 10 

Inspector  of  Janitors  . 10 

Janitors  . 11 

Elevator  Men  .  13 

Day  Police  and  Night  Watchman  .  14 

Fire  Protection  . 14 

Master  Mechanic  . 16 

Electrician,  Steam  Fitters  and  Blacksmith  . : .  16 

Engineers  . 17 

Firemen  . 17 

Cranemen  . 18 

Helpers  and  Wipers  . . 18 

University  Architect  .  18 

Beceiving  Department  .  21 

Time  Begulations  .  23 


